Operations & Business Support Assistant (m/f/d)
AP LUX is a Luxembourg-based technology startup developing advanced electromechanical systems for drones and next-generation aerospace applications.
Operating at the intersection of propulsion, innovation and advanced engineering, we are building cutting-edge solutions for the future of autonomous aerial systems.
To support our growth, we are looking for a proactive and hands-on Operations & Business Support Assistant to join our team in Luxembourg and help support the daily life and development of the company.
This is a highly dynamic and cross-functional role with direct involvement in operations, purchasing, travel coordination, business support, events and funding activities within a fast-moving and technology-driven environment.
Key Responsibilities
- Support the daily operations and organisation of the company
- Prepare and manage documents such as NDAs, contracts, quotations, presentations and reports
- Coordinate business trips, meetings, visitors and company logistics
- Support purchasing activities, supplier follow-up and operational coordination
- Manage invoices, expenses and administrative follow-up in Odoo
- Help improve and simplify internal processes and workflows
- Help monitor relevant opportunities and ecosystem developments in the drone, aerospace and defence sectors
- Support the preparation of administrative documents for funding programmes, tenders and innovation calls (EDF, EDIP, NATO, Horizon Europe, etc.)
- Support AP LUX participation in international exhibitions, trade fairs and business events
- Collaborate closely with management and technical teams on a variety of operational topics
Required Skills and Competencies
- Good command of Microsoft 365 tools
- Experience with Odoo is a plus
- Basic understanding of administration, purchasing and accounting processes
- Ability to prepare, structure and manage administrative and contractual documentation accurately
- Comfortable working with deadlines, submissions and administrative follow-up
- Interest in European funding programmes, innovation calls and institutional ecosystems (EDF, EDIP, NATO, Horizon Europe, etc.)
- Ability to monitor and navigate institutional and tender platforms
- Strong organisational skills and attention to detail
- Fluent English required (written and spoken)
- French and/or Italian are considered strong advantages
Who You Are
- Organised, proactive and reliable
- Hands-on and solution-oriented
- Curious, adaptable and eager to learn
- Comfortable working in a fast-moving startup environment
- Able to manage changing priorities with flexibility
- Strong sense of ownership and accountability
- Good communication and teamwork skills
Comfortable handling confidential information with discretion
What We Offer
- A key role in a growing high-tech startup
- Direct involvement in real international projects and operations
- A dynamic and fast-learning environment
- Exposure to the drone, aerospace and defence innovation ecosystem
- Close collaboration with founders, management and engineering teams
- Real responsibilities and direct impact on company operations
Opportunity to grow together with the company
Practical Information
- Full-time permanent position
- Location: Luxembourg
- Start date: ASAP / Flexible
How to Apply
Please send your CV and a short motivation letter to: contact@ap-lux.com or click on Apply
Join us in developing next-generation propulsion technologies for the
future of autonomous aerial systems.